2025 Spring Season - Fees, Refunds, Payments
U7 Learn to Play
- No additional Selects or Umpire fees required
U9
- No additional Selects or Umpire fees required
U11
- No Division 1 selects fee will apply for u11. Evaluations start Jan 25, 2025.
U13
- Additional $100 Selects/Umpire Fee will apply for Division 1.
- WILL BE CHARGED ONCE TEAMS ARE SELECTED
- Evaluations start Jan 5, 2025
U15
- Additional $100 Selects/Umpire Fee will apply for Division 1
- WILL BE CHARGED ONCE TEAMS ARE SELECTED
- Evaluations start Jan 5, 2025
U17 - U19
- Additional $100 Selects/Umpire Fee will apply for Division 1
- WILL BE CHARGED ONCE TEAMS ARE SELECTED
- Evaluations start Nov 30, 2024
$40 Late Registration Fees (U11-U19)
$25 Late Registration Fees (U9)
REFUND POLICY FOR 2025
Season Cancellations: West Hill Softball 2025 Registrations are 100% refundable if the entire season is cancelled due to unforeseen events. No administration fee will be levied in this scenario.
Season Interruptions/Reductions: If the season is interrupted or considerably limited due to unforeseen events, appropriate refunded amounts will be determined by WHS at that time based on costs already incurred.
Participant-requested refunds will be considered on a case-by-case basis and will have administrative fees applied as follows:
$25.00 applied prior to evaluation period
$50.00 applied after the evaluation period has started
$100.00 applied following evaluations and team formation
Please note: no refunds will be provided after May 1.
VOLUNTEER & JERSEY BONDS FOR 2025
$300 bond for the 2025 season for all players at u9 and older. You will pay the Volunteer Bond fee up front at registration if you are unable to commit to volunteer at the league and team level this season.
Does not apply for U7 Timbits.
Jersey Bonds remain $50 and MUST be submitted to your team upon receipt of your jersey (no bond, no jersey).
Our updated 2025 Bond Policy is found at: https://www.westhillsoftball.ca/parents/whs-volunteer-bond-policy/
SELECTS (Division 1) & UMPIRE FEES
Once again in 2025, we will requiring all Division 1 players to pay additional selects & umpire fees that apply only to teams at this division level.
Selects / Umpire Fee: All players chosen for the Division 1 team will be required to pay an additional $100 Selects/Umpire Fee to cover incidental costs such as added gym/facility bookings, Vista Heights field fee, enhanced WHS equipment, and of course, umpires.
Non-Selects Umpire Fee: If any Division 2 or 3 age category teams receive paid umpires for the season (these fees are levied by Calgary Minor Softball), WHS reserves the right to pass these fees to players within these divisions. (Typically $650 per team). We will NOT be asking for umpire fee pre-payment.
INSTALLMENT PAYMENT OPTION
Once again in 2025, we will offer all registrations two payment options:
Installment Option: An initial deposit payment of $95 (still fully refundable) is required at sign-up. The second installment, for the remainder of the registration fee, will process on March 15, 2025. There is no additional transaction fee if you use this split option.
Full Payment Option: You may also choose to pay the season fee, fully upfront.
WHERE DO YOUR WEST HILL SOFTBALL FEES GO?
West Hill Softball is a Non-profit organization and all fees are directed to regular expenses during the year.
Here is how your fees were split for the 2022 Season and our 2023 Budget.
Notes:
*Equipment Fees were significantly higher in 2022 with the addition of the u9 Age Category in Calgary Minor Softball season.
*Increase in uniform Costs year-over-year in 2023 as we hope to replace 50% of our jerseys
*Coach Development costs are to expand in 2023 as WHS will cover basic course fees for Coaches
“Play, compete, learn, and have fun!”
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